Executive Assistant

June 18, 2019

Emerald Heights is a highly successful retirement community in Redmond, WA. We know what it takes to create remarkable retirement experiences and have been the choice of thousands of seniors seeking a self-driven lifestyle with value, stability, health care and true independence! As an employer of choice, we offer a work atmosphere that is friendly yet challenging as we provide opportunities for employees to lean and grow in an environment where they are recognized for their contributions and years of service.

Emerald Heights Offers:

· 100% employer paid benefits
· Free meal each shift
· Free use of the fitness center and pool
· Free parking & more!

POSITION SUMMARY:

The Executive Assistant is responsible for providing advanced, diversified, and confidential administrative support to the Executive Director. This position performs duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. The person in this role exercises initiative, independent judgment, tact and diplomacy with sensitive, complex, and confidential business matters.

The Executive Assistant also provides administrative and organizational support to the various Directors of Emerald Heights.

EDUCATION & EXPERIENCE:

• Bachelor’s degree and/or professional certification (Certified Administrative Professional) desirable.
• Five years’ experience providing proactive support to Executives.
• Experience working with Boards of Directors preferred.

KNOWLEDGE, SKILLS & ABILITIES:

1.Excellent organizational skills.
2.Advanced technical skills in Office applications including Word, Excel, PowerPoint, Outlook and Publisher; working knowledge of SharePoint and Adobe Acrobat; Photoshop and web knowledge a plus.
3.Keyboarding speed:65 words per minute.
4.Ability to take and transcribe accurate meeting minutes.
5.Working knowledge of parliamentary procedure and Roberts Rules of Order.
6.Ability to proactively anticipate and react to support the varying needs of the Executive Director
7.Ability to manage multiple calendars and complex scheduling needs.
8.Excellent spelling, grammar and composition skills.
9.Understanding of general office procedures.
10.Ability to exercise comprehensive judgment and think on one’s feet.
11.High level of integrity and discretion in handling confidential information.
12.Ability to multitask, prioritize effectively and excel in a fast paced, high performing environment with changing priorities.
13.Ability to work independently and without direct supervision.
14.Experience with off-site meeting/event planning and coordination.
15.Maintain and organized system of tracking, monitoring, and prioritizing tasks and projects.
16.Strong interpersonal skills.
17.Regular, predictable and reliable attendance.
18.Excellent English communication skills both verbal and written.

PHYSICAL DEMANDS:

19.Sits at desk for prolonged periods.
20.Extensive use of computer/keyboarding.
21.Walks to various areas in the facility.
22.Lift maximum 20 lb. packages.

WORKING CONDITIONS:

23.Exposure to bloodborne pathogens:Level III.
24.Primary works in a well-lighted, temperature-controlled office.
25.May be subject to frequent interruptions.