Here is a quick refresher on the basics from LeadingAge National.  The second reporting period covers PRF funds received between July 1 and December 31, 2020. These will include Phase 2, 3 and some of the Nursing Home Infection Control (NHIC) dollars. Providers can apply eligible coronavirus expenses and lost revenues from January 1, 2020 through December 31, 2021 to these funds but only if they weren’t reported previously AND they weren’t covered by another funding source or required to be covered by other sources. (e.g. PPP or Medicare, etc.)  It should be noted that Nursing Home Infection Control PRF can only be used for infection control expenses and NOT lost revenues. For nursing homes who received these funds will want to divide their expenses into infection control and non-infection control expenses first, in order to maximize the use of these NHIC payments.

Providers have until March 31, 2022 to submit their second period report. However, they should begin compiling their information now. Anyone who has been through this already will tell you that it isn’t easy and you don’t want to leave it to the last minute. LeadingAge encourages providers to start by reviewing the available resources for reporting on the HRSA website prior to and while working on their reports. Here are some highlights of these resources:

• PRF Reporting Portal – This is where new reporters will register and where everyone will submit their data for their second report.  HRSA includes a number of key resources for reporting at the bottom of this page.
• For those who haven’t reported previously, your first step will be to register and the PRF Portal Registration Manual would be worth reviewing before you start. This information will likely be covered in the Jan 12 HRSA webinar on reporting for new reports.
• Once you begin to work your way through the reporting process, you will want the PRF Portal – Reporting User’s Guide– This was updated on December 30, 2021 to reflect changes to the process and portal. It includes tips so you don’t lose data and provides definitions of what information they are looking for in each section While you do not need to complete the entire report in one sitting, it is a good idea to pull together your information before you sit down. HRSA has put together a worksheet to help with this process. It has been updated and now includes tabs for documenting your infection control expenses for NHIC funds. They are called portal worksheets. A link to the worksheets can be found on the HRSA reporting resources page.
• Finally, it doesn’t hurt to keep the PDF of the PRF FAQ document handy for questions as you move your way through your report.

Questions?

Contact:

Laura Hofmann, MSN, RN – Director of Clinical and Nursing Facility Regulatory Services
c: 425-231-4804