Administrative Coordinator

Administrative Coordinator

January 31, 2019

General Nature & Scope: Enhances team and organizational effectiveness by providing administrative, resident/client support and office services.

Essential Duties: Include the following; other duties may be assigned depending upon project, client or workflow needs.

  • Manage reception area; establish responsive, organized and respectful environment.
  • Respond to phone calls and visitors with good judgment and problem solving skills.
  • Ensure front desk security and monitor wandering risk clients and residents leaving the facility.
  • Coordinate and follow-up with staff on emergency call response. Report emergency and/or public relations situations promptly to supervisor.  Complete incident reports for unusual occurrences during shift, including fire alarms, resident emergencies, lost property, missing items, etc.
  • Ensure follow-up on work orders.
  • Perform unit turnover preparation and coordination, maintenance inspection, keys, emergency call pendant and wander tag.
  • Perform new employee preparation and coordination, including issuing keri key, employee id badge and business cards.
  • Provide for cost-effective procurement and allocation of office and housekeeping supplies. Ensure the maintenance of an adequate inventory of supplies.
  • Schedule and coordinate room rental and room use.
  • Establish and maintain storage and retrieval systems for the organization’s information, including computerized databases as well as conventional filing and storage systems and client documentation systems.
  • Distribute monthly bus and parking passes.
  • Schedule and coordinate client and resident transportation to and from center, medical appointments and social trips.
  • Schedule evening receptionist to ensure adequate front desk coverage.
  • Perform office and other equipment procurement, bids, service and maintenance.
  • Be responsible for employee file management.
  • Other duties as assigned.

Required Education/Training/Experience or Special Skills:

Qualifications:

  • Demonstrated ability in handling demanding customer/client service issues including assessing situations, identifying client needs, and seeking out needed resources; problem solving and working as team member.
  • Strong interpersonal, written, and oral communication skills.
  • Excellent organizational skills; ability to prioritize and handle multiple tasks at once.
  • Ability to initiate and complete work independently; self-motivated.
  • Working knowledge of Microsoft Word and Excel.
  • Bilingual in English and an Asian language desirable.

Knowledge, Skills, and Abilities:

  • Customer service focus
  • Organized
  • Attention to detail
  • Flexibility

Education & Experience:  Any combination of experience and training that would likely provide the required knowledge, skills and abilities will be considered.

  • Minimum 2 years of administrative experience required
  • Cash handling experience preferred
  • Healthcare environment experience preferred

Licenses or Certificates: None

Physical Demands / Working Conditions:  The physical demands here are representative of those that must be met by an employee in a business office environment to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Work is performed in an office environment with a low noise volume. While performing the duties of this job, the employee is frequently required to read, speak, stand, walk, sit and use a computer keyboard and monitor.
  • Possible exposure to blood borne pathogens.

 

Company Info

Company Name
SCIDpda Seattle Chinese International District Preservation and Development Authority

Company URL
http://www.scidpda.org

Contact Name
Misty Locken

Email
Mistyl@scidpda.org

Location

409 Maynard Ave S, Ste. P-2
Seattle, WA 98104